accountant edition portable file


accountant’s copy file

If the other person will make changes to your company file and then return the file to you, you shouldn’t continue working on your original company file. The client is restricted from making any changes to their historical data which could affect their financial reports and tax liability. With the QuickBooks Backup File I also have access to the .tlg file which will give me insight into any current corrupt data.


This inbookkeepingion is safe with our in-built security. We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time. Then you may receive cautions regarding the age of transactions after saving. Then enter a new amount or the quantity difference for any of the items in the new window.

Steps to Creating/Establish a Portable Company File

A backup file is a compressed file containing everything you need to recreate your company file and QuickBooks environment. Use a backup file to safeguard your QuickBooks files against accidental data loss. When you create a backup, QuickBooks starts a log of transactions (.TLG) that you have entered since the last time you backed up. To open a .QBB file, go to the File menu and click Restore. Double-clicking the file and choosing Open from the File menu will NOT restore or open a backup file. For starters, like a backup file, it’s safest to create or restore it onto a Solid-State Drive or traditional Hard Drive .

Right-click anywhere on the desktop and select Paste. Go to the File menu and choose Open or Restore Company. Once the repair process completed, select the “Finish“. Select the QuickBooks from the program list and then, select the “Uninstall/Change“.

Specific Transaction types can be Deleted or Invalid. Select a Transaction type from the Transaction Type Menu. QuickBooks also helps to swiftly remove or void several transactions at once, using the Batch Delete or Void Transactions program .

Update to New Built-in Browser for Quickbooks Desktop

If you need to take that file to a flash drive, wait for it to finish creating the file. Once it’s done, copy or move the file to the flash drive. We will provide a follow up blog on how to do this in more detail. These QuickBooks file extension types are created when an accountant opens a qbx file. When these are sent for review it becomes an accountant copy.

For QuickBooks 2011 and later, start by clicking File | Create Copy, then selecting Portable company file and Next. This file takes a snapshot of your transactions and maintains them in memory until they are transferred to your hard drive. These files are automatically deleted once you save a company file.

You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth. Let’s assume that you reached the conclusion that your file is too big. First and foremost, you need to decide if you maxed out QuickBooks Pro and Premier and you need to upgrade to Enterprise.

In case you have backed up your company file by using the service provided by QuickBooks Online Backup, then you should restore the same through that device only. There are over 50 QuickBooks file extension types but you don’t need to remember them all. This list contains what’s important to get started. Although it may feel like you are learning a new language, once you familiarize yourself with these extensions, it streamlines operations, creates a quicker workflow, and saves on time. A compressed version of a .qbw file, also called a portable company file. The smaller size makes it easier to create an export file that’s readily transmitted via email or site upload.

The accountant will need to restore the file to their PC, make their changes, and then create a new backup to give to the client. The client can then restore the backup to their PC and will work from this version going forward. If you do choose to use this file type to send to us, please note that you will have to manually enter all changes that we make to your file.

This question is a regular one among QuickBooks users who wish to transfer a QuickBooks file to their respective accountants. In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option. Batch transactions cannot be exported, but you may copy many transactions from one business file to another in a format that can be imported with the enter batch transactions function.

Add the email address of your accountant again to confirm it is accurate. This email is used by QuickBooks to transfer your Accountant’s copy to your accountant. Open your QuickBooks account, and in the File menu select Accountant’s copy and select Client Activities and then choose Create Accountant’s copy.

Tax Preparation – QuickBooks Accountant’s Copy

If you wish to restore your data from our copy, any changes that you have made since you created the backup copy will be lost. QuickBooks will convert your portable file to a standard company file with a .qbwextension. A small window will open displaying your progress, and you’ll get a confirmation message when the file has been saved with a .qbb extension. You can now take the removable storage device to the destination computer, where QuickBooks should already be installed. Click OK to return to the Create Backup window, then click Next. The following screen gives you the option to save your file and/or schedule future backups.

If you have reached the limit on number of items, you can try to cleanup the items that you don’t use anymore , but if it doesn’t have a sufficient impact, Enterprise might be your best option. I recommend that you first try a cleanup, because Enterprise represents a significant jump in price from Pro or Premier. Getting a second opinion from an expert is not a bad idea at that stage, just because of the cost involved.

storage device

QuickBooks saves information in a file with a qsm extension. You can send your QuickBooks file to your accountant using the Accountant’s copy when size is the problem. Also, in case your email is hacked in the absence of multi-factor authentication, your data is not save and is at risk. Only QuickBooks Accountant file transfer service utilizes file encryption to eliminate the security threats related to sharing a portable QuickBooks file via email.

QB Issue Resolution:

An IIF file is an export file created when your data leaves the accounting software. Whenever you export your list info, QB assigns it an .iif extension. QuickBooks saves time by creating templates to retain customization settings for future use.

First and foremost, it’s worth noting that sending the file directly is not the most secure way to share your QuickBooks data with your accountant. It’s much better to create a copy of your QuickBooks data and then send that data over via email. The accountant will be able to open, view, and manage your account by importing that file into the QuickBooks Online or QuickBooks Desktop software. Every time you back up a file, the platform keeps track of changes to the file. The next time you back up the file, QB resets the data. If an error is made, you can look at the transaction logs and reset them.

In the “File” menu, choose the “Close Company/Logoff“. Go to File menu, and choose Open or Restore Company. This takes you to the “My Accountant” window in your QBO account. Remember to provide your accountant with this password securely.


The Portable Company File is a highly compressed version of your company file and only contains the raw data without any supporting files. It is not recommended to use the Portable Company file for your regular backups. It was created solely to allow faster transfers of data files over the Internet. There are actually three options for saving and relocating that file. You know about backups, since you should be producing them religiously.

You can these and apply changes to your company file . A portable file is nothing but a compact version of a company file. It is not a complete backup and hence it does not have your message templates, images, logos, etc. Additionally, it also does not have your log files, Loan Manager, Statement writer, .tlg files, and Fixed Asset Manager files. Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files.

Published by Robi